The Top 7 AI Resources for Independent Contractors in 2025

Advances in generative artificial intelligence (AI) have given freelancers a wealth of options when it comes to services that help with content creation, automation, and administrative work.

Whether you’re a creative, an administrator, a developer, or a finance pro, the 17 AI-powered tools on this list are some of the biggest game changers for freelancers and entrepreneurs to explore right now.

1. Uma’s Mindful AI on Upwork: The Greatest for Freelance Work

Upwork’s Mindful AI, UmaTM, is an effective tool to support you in producing your best work. Uma provides context for using Upwork and was created especially for freelancers and their clients. It can assist you:

 

• Begin creating outstanding ideas to submit to potential customers.
• Arrange your ideas and data.
• Determine best practices.
• Generate a list of fresh concepts
• Write code.

You have control over whether your data is utilized to inform Uma’s underlying AI, and the information you share with Uma is never used to train internal models of third-party service providers. Here are some instances of Uma in action:

• Uma is used by administrative assistants to proofread documents they are preparing for a client.
• Uma being questioned by SEO writers about a field they don’t know much about
• Uma is interacting with freelancers to get advice on creating proposals, hourly rates, and other topics.

2. ChatGPT: The best AI tool for general-purpose tasks 

Through conversation threads, users can engage with OpenAI’s ChatGPT, a generative AI chatbot. Content from these talks includes: 

• Tables with markdown formatting
• Swatches of colors
• Code Diagrams

Additionally, you can design unique GPTs to assist with particular freelancing business duties. ChatGPT is a useful supplement to many freelancers’ workflows. 

• ChatGPT can assist eBay listing authors in structuring product lists or creating descriptions for item variations.
• ChatGPT is a resource that iOS developers can use to get assistance answering queries regarding Swift coding. 
• ChatGPT may be requested by outbound sales professionals to assist in creating cold outreach email templates that they can distribute to potential customers

3.   Otter: Ideal for interviews and meetings

• An AI transcription tool called Otter can be used to record a variety of talks. Among its attributes are:
• Real-time, in-person transcription of audio 
• Transcription of prerecorded audio and video files
  Converting a transcript to an action item 

Freelancers can leverage Otter’s AI technology in many ways.

• Otter may be used by a self-employed virtual assistant to automatically transcribe video calls that take place in a different time zone.
• Otter can assist a freelance writer with transcribing any in-person or Zoom interviews.
• Conversation transcripts may be saved in Otter by a researcher, who could then ask the AI to highlight significant information.

Otter is free to use for the first time. With a 30-minute limit per chat, the company’s Basic subscription allows you to transcribe up to 300 minutes of live content per month. 

You can start using Otter for free. The company’s Basic plan lets you transcribe up to 300 minutes of live content every month, with a 30-minute limit per conversation. 

Paid subscriptions for further audio transcription start at $8.33 per month (billed annually).

.3.  DeepL: The best translation tool

• Documents
• Images
• Emails
• Webpages 
• Real-time WhatsApp chats
• Verbal conversations

DeepL can be used in a variety of ways by freelancers. For instance:

• To help them communicate with a new student who does not speak the language, an English tutor may utilize DeepL.
• When working with a new student who does not speak English, an English tutor may utilize DeepL to facilitate communication.
• DeepL can assist a public relations professional with writing press releases for foreign newspapers.
• DeepL may even be used by a translator to help them proofread their translations.

DeepL offers a free monthly translation service for up to three non-editable files. A DeepL plan, which starts at $8.74 per user per month when billed annually, is necessary for higher usage limits.

 

4. Many: Ideal for analyzing data

You may use ChatGPT directly in your spreadsheets thanks to a number of integrations with Google Sheets and Excel. Many users can: Enter text commands in cells

• Create new formulas in Sheets or Excel.
• Give you an explanation of the current formulas in Excel or Sheets.
• Examine written material and numerical data.
• Evaluate the tone of text passages that are kept in a spreadsheet.
• Sort and classify information

Numerous has the potential to be helpful in many industries for expediting repetitive, time-consuming processes because it works with both words and figures.

• Numerous could be used by social media managers to gauge the overall tone of tweets that mention their client’s business.
• Numerous can be used by search engine optimization (SEO) specialists to evaluate the funnel stage of entries on a keyword spreadsheet or to look for duplicate data points.
• The program can assist accountants in rapidly cleaning up a client’s mileage or expense data.

5. The greatest tool for managing documents is ClickUp Brain.

An AI tool is embedded into the project management platform ClickUp. The AI is helpful for:

• Providing an overview of the project’s progress
• Examining internal business procedures
• transcribing meetings and interviews
• Converting documents into action item lists
• automatically adding tables and headers to content
• Creating project-related subtasks 

6. ClickUp can be used by anyone, both individually and in collaboration.

• Projects and customer meetings can be monitored and summarized by business consultants.
• AI could assist agile project managers in swiftly converting project notes into action items.
• ClickUp’s docs editor might be used by engineers to generate emails, job proposals, and other documents.
• The company’s regular subscription plans, which start at $7 per user per month when invoiced annually, can be upgraded with ClickUp AI. Adding AI capabilities costs an extra $9 per user each month.